Understand how to handle information in social care settings- Unit 209
All information, however it is stored, is subject to the date protection act 1998, which covers medical records social service records, credit information, local authority information and so on. Anything relating to a person, whether fact or opinion, is personal data. Data is the same thing as information in relation to the Act.
Anyone processing personal date must comply with the eight enforceable principles of good practice laid down in the Data Protection Act 1998. Data must be:
Fairly and lawfully protected
Processed for limited purposes
Adequate, relevant and not excessive
Not kept for longer than necessary
Processed in accordance with the date subject's rights
Not transferred to countries without adequate protection.
The Data Protection Act 1988 also gives people a right to see the information recorded about them.
Once something is written down or entered on a computer it becomes a permanent record. For this reason you must be very careful what you do with any files, charts, notes or other written records. They must always be stored somewhere locked and safe, they must never be removed from outside your work place. Records kept on computers must also be kept safe and protected. The workplace will have polices relating to records on computers which will include access being restricted by a password, and the computer system being protected by a firewall against the possibility of people hacking into it. The information that will be handles about the people we support will be very personal, it may contain details of medical history, details of family background and financial information. People need to feel confident that if they give these personal details they will not be shared with everyone.
There are times when I am unsure about what to do with information. I can be uncertain about how to process or record something, or...