STANDARD LETTER FORMAT STYLES
1. Block Style
All sections of the letter are flush against the left margin of the page. Each paragraph in the body of the letter begins flush left margin, with a one space line dividing each paragraph.
2. Semi-block Style
The date, signature, and address heading (if not on preprinted letterhead stationary) are aligned on the right side of the page. All other sections are flush left margin. Paragraphs in the body of the letter begin flush left with a one space line dividing each paragraph.
3. Indented Style
The date, signature, and address heading (if not on preprinted letterhead stationary) are aligned on the right side of the page. The greeting is flush left. Paragraphs in the body of the letter are indented with no space line between paragraphs. Postscript and notations are flush left.
4. Memorandum Style
This is a business format that is best used for interoffice correspondence. Directly above the body of the memorandum, are the following sections flush left:
“To:” Name or column of names of those people to whom memorandum is being sent. (listed in alphabetical order by surname).
“From:” Writer’s name. Title, if any, listed directly below name.
“Re:” or “Subject:” Subject line may be emphasized by underlining, bold font or all capital letters.
- Body text may be indented or block format.
- Signature of writer not required on Memorandums
Not all social and business letters feature the exact conventional structured format as outlined below. A social letter, for example, would likely not include an address heading, an inside address or a subject line. An informal business letter may not include a subject line, a postscript or a notation.
A letter written in good taste strikes a balance between the conventional format and the writer’s own personal style. While it is convenient for the reader to read a letter structured in the conventional format, as outlined below,...